Voice Mail & Auto Attendant
Soft Voice
Our stand alone Voice Mail System provides a completely customized Voice Mail System to fit your specific business, your industry and your budget. Our Voice Mail System includes the most important features your company needs for effective Call Management, whether you have 1 employee or 1,000!
24 Hour Messaging
Your soft voice accepts your calls around the clock – 24 hours a day, every day.
And, every call is date/time stamped so that you can tell exactly when the call was received.
Prompts
Your soft Voice guides you with audible prompts at each step. The prompts tell you what to do next, or what options are available, so that you don’t have to remember every step. You can interrupt a prompt by pressing the key for the next step.
Simplified mailbox activation
With the aid of prompts, first time users may quickly and easily set-up their mailbox by recording their name and entering a security code.
Date and time stamping
After listening to a message, a date and time prompt may automatically be heard, indicating the date and time the message was sent. This may be programmed to be heard by the user at all times, or may be programmed manually, only to be heard by hitting a key during a particular message.
Multiple Personal Greeting
Your soft voice accepts up to 10 mailbox greetings, inserting appropriate greeting when necessary.
Unlimited mailboxes
Your soft voice accept unlimited number of mailboxes
Security Code
Your soft voice allows you to choose 4 digits Security Code to protect your messages. And, you can change your code anytime you want.
Flexible Storage Capacity
Your soft voice automatically stores incoming messages at the hard disk and the capacity is only limited with the hard disk capacity.
Caller ID
Each message left in your soft voice is stored with the telephone number of the person who left the message. You can retrieve the numbers immediately while listening to your messages.
Message waiting indication
Your Soft voice has message waiting indication that notifies you when you receive a new message. The message waiting indicator on your phone lights up or flashes, or you hear a special dial tone when you pick up the handset.
Direct or Group Messaging
Your soft voice system makes getting information to others easy by deliver a direct voice message without any cost and time consuming.
Menu/Automated Attendant
Your soft voice can set up a to act as a menu-driven information system or as an Automated Attendant, which is especially useful if combined with our features, or to provide access to a selection of voice messages or fax documents. The menu feature can also be nested to create several levels of menu options, making the number of options you can make available to your callers virtually unlimited!
Day, Night and holiday
Your soft voice makes sure your customers always hear a relevant message, day or night, weekends or vacation.
Message retrieve, save, copy and delete
A user may retrieve messages in their mailbox internally or off site, save a message for future reference, copy a message to another mailbox or delete a message
Message playing ,replaying ,forwarding or calling the sender
A user may play messages in their mailbox internally or off site, replay a message , forwarding a message to another mailbox or calling the sender
Fast-forward/rewind, message skip/pause
A user may fast-forward or rewind messages, New and saved messages may be skipped over. Finally, while listening to any message, the pause may be shortened by hitting another key during the message. It may also serve as an immediate skip over new messages to saved messages.
Urgent messages
Messages may be labelled urgent, which forces that message to be heard first.
Distribution lists
Your soft voice allows a list of mailboxes to be created and assigned as a distribution list. Once set-up, a message need only be broadcast once to this group.
Broadcasting Messaging
Your soft voice makes communicate easily with your entire staff, or selected members of your organization, with one easy message.
Client notification/ administration
Your Soft Voice will notify you immediately at your pc desktop after a new message have been left in your mailbox. You can listen to your voicemail messages from your computer no matter where you are. Save them and forward them, like any other email message.
